Compliant payroll for staff across several counties

A development organisation pays staff and contractors on multiple grants and locations.

Use case · how we solve it
01 · The challenge

What holds organisations back.

  • Statutory changes applied manually
  • Payroll spreadsheets prone to errors
  • Slow reporting to donors
02 · The solution

Workforce: HR & payroll for Kenya.

People, leave and payroll in one system, with PAYE, NSSF, SHIF and Housing Levy built in.

03 · How it works

The architecture.

About Workforce
SOLUTION ARCHITECTURE · WORKFORCE REFERENCE DESIGN · v1.0 01 PEOPLE 02 CORE HR 03 PAYROLL 04 PAYOUTS & FILING Employee app Leave · claims · payslips HR team Admin portal SuccessFactors Employee Central Employee master Single record Payroll engine Kenya pay rules Statutory calc PAYE · NSSF · SHIF Bank Salary file · H2H KRA & statutory iTax · returns 1 2 3 4 5 6 7 PLATFORM, SECURITY & OPERATIONS SAP cloud SSO & MFA Encryption Audit trail
  1. 1Staff request leave and submit claimsMobile · SSO
  2. 2HR records hires and changesApproval workflow
  3. 3One trusted record per employeeReal-time sync
  4. 4Pay inputs lock at cut-offPayroll cycle
  5. 5Deductions calculated to current lawVersioned rules
  6. 6Net pay sent to the bankEncrypted file
  7. 7Statutory returns prepared for filingiTax formats
04 · How we deliver

Our lifecycle, step by step.

  1. Understand

    Document pay rules and grant codes

  2. Design

    Configure Kenyan statutory deductions

  3. Develop

    Parallel-run payroll before go-live

  4. Review & test

    Train HR and launch self-service

  5. Deploy & manage

    Go-live with hypercare, then 24×7 support and monthly reviews.

05 · What changes
On timestatutory returns, every month
Self-servicepayslips and leave on mobile
Grant-levelcost reporting
Target outcomes for this scenario. Actual results depend on each organisation's volumes and systems.
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